EVAC: the Emergency Volunteer Air Corpssm
Conference Hotel Damaged
The Valley River Inn
recently suffered a fire in a room in a wing of the hotel. Damage seemed to be
confined to a few rooms in one area of the wing. Initially we were told our
event was still good to go, but now we have been informed that the hotel can't
be back in business through April and they had to cancel our booking.
Watch for future announcements about the
FOR YOUR INFORMATION -
The following Bulletin contains the original schedule and registration information, which will likely remain the same or similar when the conference i rescheduled.
Important Event Information and
POSTPONED - originally
scheduled for Friday Evening April 14 to
Noon Sunday April 16, 2023
WASHINGTON & NW EVAC DARTS
Sponsors to Date:
Wolf Aviation Fund
Greetings! And thank
you for your continuing enthusiasm for this important conference. This is our
2nd NOTICE, following the SAVE THE DATE notice sent previously.
Delegates at a Prior Charitable General Aviation Conference
Please read this carefully and do not delay
registering if you are planning on attending. We have limited venue space and
hotel block rooms and expect them to fill up rapidly, based on the surveys we
have already received.
We will all enjoy learning
from one another how to involve volunteer pilots and their organizations in
supporting our communities' aviation transportation needs during emergencies and
Volunteer Pilots can swiftly transport critical supplies loaded by ground volunteers
The conference is organized to maximize interactions involving leaders
acting as presenters, panelists, and attendees rotating through those roles in
order to take advantage of everyone's expertise and experiences in robust
dialogues, as opposed to providing only a set of presentations by designated
In addition we are providing plenty of opportunities for all attendees to meet one another and socialize during various events.
As Jim Origliosso of the Oregon DART has noted, "We often accomplish
more with a handshake than in endless chains of emails!"
Final details such as featured speakers, changes, etc.,
Friday April 14
Arrivals and enjoyment of local attractions and recreational opportunities; Registration and Check In for Hotel and Conference
6:00 PM Sponsored Reception with refreshments; conference check in.
7:30 PM Departures for no host dinners at local restaurant(s)
registration during the events
8:00 AM Social Breakfast in our meeting area dining room
9:00 AM Welcome and Introductory Remarks
Discuss schedule and venue details, including scheduled breaks and meals. Distribute printed materials and other resources provided by attending leaders and their groups.
Session 1: Short
History of Volunteer Based General Aviation Disaster Relief Responses
Leader and Panel: Emergency Management Agencies, NIMS and ICS
Leader and Panel: Voluntary Organizations Active in Disaster (VOADs) and other
disaster response support groups.
Lunch break: We will adjourn to the dining room and enjoy lunch and discussions around the round tables.
Session 4: Panel: Overview of different types of Volunteer Pilot Organizations; the role of the Air Care Alliance; and a look at how many of them support disaster relief operations
Volunteer Pilot Organizations (VPOs) and similar charitable aviation groups fly
needy patients for care, serve following disasters, provide introductory and
educational rides for young people, transport veterans to their care facilities
or to ceremonies honoring their service, fly animals from kill shelters to those
that can find homes for them, conduct environmental support missions including
wild animal surveys or relocations, and in general fly for a variety of
Session 5: Speaker: Development and Benefits of the Disaster Airlift Response Team Program (DART)
A founder and leader of CalDART, the original DART development program, will discuss the purpose of DARTS, how they are formed and operated, how they interface with government entities and VOADs, how they scale to fit the needs of a response ,and essential aspects of aviation operations. A major focus will be on the significant benefits that access to general aviation volunteers can provide, such as helping airports recover following a disaster, transporting relief workers, medical personnel and supplies, rescue dogs, and equipment into an affected area, and moving homeless family members and injured persons away, thus relieving the burden on local service providers.
Session 6: Panel: Leaders from California, Oregon, and Washington DARTS and from BC AERO of Canada Discuss Their Programs and Partner Groups
DARTs are tailored to their local areas and the states where they operate. Leaders in this panel will discuss their progress in each state, their deployments in support of various disaster responses, their evolving relationships with emergency management, local government, airport staff, other DART groups, and the area VOAD groups, and the various Volunteer Pilot Organizations whose members will be providing support from the region and other parts of the country.
Session 7: Leader and Panel: West Coast General Aviation Disaster Response Plan ( WCGARP ), Thunder Run, and the Benefits of Conducting Realistic Exercises
The originator of
the West Coast General Aviation Disaster Response Plan will discuss the WCGARP
concept as it has been evolving over the years, based on annual exercises,
including the large Thunder Run exercise of June, 2022, in which international
support was provided from Canada by volunteer pilot members of BC AERO.
Panelists will include participants in the exercise from several DARTs and
Session 8: Saturday Wrap Up - Final Q & A and takeaways for the day; Preparations for tonight's Dinner and the Sunday Morning Sessions.
In this session we
will have the opportunity to ask some followup questions regarding the day's
discussions, brainstorm a bit about ideas for future collaborations, objectives,
and needs, and then prioritize these topics for future action, as well as for
deliberation in Sunday morning's breakfast roundtable sessions. Scribes will
keep track of the information on flip charts.
6:00 PM Informal Social Reception in the Dining Room
Gather with your peers from the participating organizations and enjoy discussing the day's ideas and your lives and interests in the West Coast region over refreshments.
7:00 PM Dinnertime! With celebrated keynote speaker
We will relax and enjoy a nice dinner, hear a bit about future plans, and learn
something new from our keynote speaker. There are likely to be some fun
SUNDAY April 16 Morning Only
9:00 AM Sunday Morning Breakfast Sessions
Session 1: Assemble at tables by interest groups for Roundtable Discussions over breakfast.
Representatives from Emergency Management, VOADs and related groups, DARTs, Volunteer Pilot groups, etc. will discuss what they learned, develop ideas and recommendations, keep notes, and report out.
Session 2 Assemble at tables by your state - California, Oregon, Washington, all others for Roundtable Discussions
Emergency Managers, VOAD and related groups, DARTs, Volunteer Pilot groups, etc. from each state will discuss what they learned together, develop ideas and recommendations, keep notes, and report out.
11:45 - Noon Final Information, Thank yous, and Departures including distribution of box lunches.
Conference Registration Form and Costs:
Note that the costs of travel and participation in an educational event
as part of one's charitable and volunteer work for nonprofit organizations is
usually tax deductible. EVAC is a 501 c 3 charitable organization as are some
of the other organizations involved in providing the conference. Ask your tax
advisor if you have questions about the tax deductibility of your costs in
attending, or for someone else's providing financial support for your
Download the form
and fill it in on your pc or device there, then send it in as instructed.
If you received this information as an email the form may be already
attached to it.
Click this link to the form:
Use the payment link shown on the Conference Registration Form to pay
after filling out the form,
HOTEL REGISTRATION INFORMATION:
VALLEY RIVER INN
A beautiful historic hotel in Eugene, Oregon
CALL FOR RESERVATIONS AT: POSTPONED
INDICATE ROOM BLOCK: “EMERGENCY VOLUNTEER AIR CORPS”
For hotel details and information visit
A limited number of
rooms are being held at the discounted rate of $159.00 plus tax. Please
contact the hotel directly at 541 743-1000 to make reservations and mention
you are with the “Emergency Volunteer Air Corps” group. To obtain the group
rate reservations must be made by POSTPONED. But will likely be filled
Important: If the block is full let us know immediately so we can see if additional rooms can be added.
AIR SERVICE: The
primary airport for Eugene is Mahler Sweet Field, providing both good airline
and general aviation access to the area. For airport and general information
see the website at
GROUND TRANSPORTATION FROM AREA AIRPORTS
If flying into the Eugene Airport:
VRI is a 10 mile ride from the Eugene Airport. The VRI shuttle may be
available at 541 743-3000 however airline crew transport is their priority.
We expect to have several conference volunteers available to provide ground
transportation – call or text 541 521-7884. Uber, Lift, and taxi options are
VRI is a 16 mile ride from the Creswell Airport. The Creswell Airport (541 895-2913) has a courtesy car that may be available. You can also contact a conference volunteer at 541 521-7884.
If driving your own vehicle, there
is ample parking at the Valley River Inn.
AMTRAK provides service to Eugene
and has a station in the city.
Interstate bus service serves
In addition shuttle service is available to Portland International Airport
THINGS TO ENJOY WHILE IN EUGENE AND THE REGION
The Eugene area offers
a wide variety of recreational, sports, and cultural activities. Wine
tastings, fly fishing, and track meets are just a few of the attractions.
If you are looking for things to do while in the area, the following link
may give you some ideas.
For aviation buffs, consider a visit to the Oregon Air & Space Museum on the airport.
And another one for your bucket list is the Evergreen
Aviation & Space Museum, the home of the incredible Howard Hughes H-4
Hercules Flying Boat, called by some the Spruce Goose, much to Howard's
chagrin. It is located not far away in McMinnville, Oregon.
More information on specific happenings around the weekend of the conference will be distributed as the time approaches. Depending on interest, volunteers may be available for ground transportation.
Intrigued? Stay in touch! Not ready to register yet? To remain on our list please express your initial interest today by:
BEST = Filling out a short
by clicking here or by entering
OR by EMAILING Jim Origliosso of the Oregon Disaster Airlift Response Team at firstname.lastname@example.org .
Also email Jim with your questions about the conference including sponsorship opportunities!
Additional Conference Details will follow in any later Bulletins.
Watch for emails from Jim Origliosso at
THANK YOU for your
interest in the West Coast General Aviation Response Leaders' Conference and for
your work preparing our communities to be resilient and ready for emergencies
--End Bulletin - Registration Forms Below--
Another Link to Fillable Conference Registration Form: download the form to your own pc or device, then open and fill it out there. Follow the instructions for sending it in,
Link: GA EP Conference Reg Form - 3a final.pdf
Conference Payment Form:
March 9 Bulletin -
Due to hotel damage the conference has been POSTPONED.
DO NOT SEND ANY PAYMENTS AT THIS TIME !
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